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Administrative Assistant – Children’s Care Management

Administrative Assistant – Children’s Care Management

Salary: $20.51 per hour ($40K)

Hours: 37.5 hours per week (830am to 430pm)

Location: Ronkonkoma, NY

Availability: ASAP

Position Description:

Key responsibilities will include:

  • Maintaining client records including constructing new files, transferring closed clients’ charts to storage, tracking closed charts and maintaining the file room to ensure that it is well organized.
  • Filing paper forms in client records and scanning and uploading documents into computer platforms.    
  • Ensuring blank forms, new client packets, etc. are available and are updated and replenished as necessary.
  • Complete mailing of letters to clients as requested
  • Understand and respect the personal privacy of agency clients and  maintain the confidentiality of their personal and clinical information.
  • Assist with the maintenance and ordering of office supplies, kitchen supplies, water delivery, shred bin, postage, etc.
  • Greet all individuals (i.e. prospective/active clients, visitors, professionals) in a friendly and professional manner both in-person and on the telephone.
  • Answer phones promptly, and in a manner that is customer-friendly, engaging and accommodating to the caller
  • Transfer calls to appropriate individual effectively, check messages regularly and redirect as necessary.
  • 2+ years administrative support experience
  • Excellent computer skills
  • Detail-orientated, strong organizational and time management skills
  • Must be a reliable self-starter with the ability to work both independently and as part of a team

Application: Please send resume & cover letter to Kristi Bosco at: kbosco@mhaw.org or fax to (631) 676-6934.

Kristi Bosco
Association for Mental Health & Wellness


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