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Accounts Payable Administrator

Accounts Payable Administrator

Salary: $65,000 per year, plus competitive benefits packages

Hours: 37.5 hours per week

Location: Ronkonkoma, NY

Availability: Immediate

Position Description:

Mission Statement: To empower and inspire people of all communities to identify, pursue and sustain healthy, meaningful lives.


MHAW strives to develop an authentic, diverse workforce that embraces, creates, respects and demonstrates diversity, equity, and inclusiveness in the work environment, towards one another and those we serve. We recognize that our agency is strongest when we all embrace the full spectrum of diversity and experience. We actively seek to employ a diverse workforce representative of the communities we serve.



Position: Accounts Payable Administrator

Compensation: $65,000 per year, plus competitive benefits packages

Hours: 37.5 hours/week; 8:30a – 4:30p

Location: Ronkonkoma, NY

Start Date: Immediate

Seeking an experienced full-time, on-site, and organized Accounts Payable Administrator. We are looking for a detail oriented outgoing individual who thrives working in a team setting. The Accounts Payable Administrator’s responsibilities include maintaining accurate records regarding invoiced expenditures and related payments. Should be knowledgeable, analytical, and decisive with excellent leadership and communication skills.

General Responsibilities:

  • Setting and facilitating the achievement of department objectives.
  • Develop and implement policy, procedures, and controls as they relate to the Accounts Payable function.
  • Overseeing routine department activities to ensure that they are completed accurately and on time.
  • Compiling, analyzing, and reporting financial information to management and government agencies.
  • Building and maintaining vendor relationships including professional responsive replies to vendor inquiries.
  • Set up and maintain vendor codes; acquire 1099 information.
  • Receive, ensure the proper coding and entry of all vendor invoices into Fund-ez accounting system.
  • Review and process employee mileage reimbursement expense reports.
  • Ensure expenditures are supported by approval, reconcile vendor statements, and resolve any invoice discrepancies in a timely manner.
  • Ensure timely and accurate processing and posting of payment transactions.
  • Prepare 1099s Tax filings.
  • Supervise and evaluate accounts payable team member(s).
  • Train and support accounts payable team member(s), as needed.
  • Support Controller and CEO with other financial reporting as needed.
  • Bachelor’s degree in accounting preferred.
  • 5+ years of experience in accounting with 2+ years managerial experience.
  • Extensive knowledge of accounting and management principles and accounts payable procedures.
  • Excellent communication and interpersonal skills with motivation to develop and maintain internal and external relationships.
  • Ability to work independently and as part of a team.
  • Strong planning and problem-solving skills.
  • Must possess a strong sense of urgency and know how to prioritize work.
  • Proficiency with Excel and Word a must; Fund-ez preferred.
  • Commitment to ethical behavior with a willingness to adhere to all company policies and current financial legislation.

Send a resume and cover letter expressing your interest in this position to:


Kathy Elfers

Human Resources Director



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